Timpson City Council Meeting - Minutes from July 18, 2017
Notice is hereby given that a Regular Meeting was held on the 18th day of July, 2017 at the City Hall, 456 Jacob Street, Mayor Debra Smith presiding. Council Members Collins, Ramsey, Skinner and Johnson were all present. Mayor Pro Tem Allen was absent.
- Call to Order: Mayor Debra Smith @ 5:30pm
- Invocation: Larry Burns
- Pledge: United States Pledge, Texas Pledge
- Chamber of Commerce: Chamber of Commerce
5. Council Items: Reports by the members of the City Council on matters not on the
agenda will be made at this time. A total, not to exceed 10 minutes will be devoted
to these reports.
Councilwoman Collins asked if there was someone to help with mowing. Mayor
Smith informed the Council that Billy Wayne Thomas was on the city insurance and
that he would start next week mowing and spraying around city property.
- Presentations & Recognition: None at this time
7. Citizens Input: This time is provided for members of the public to address the
Council on items that appear within the Consent and Action Items or a matter not
listed on the agenda. Each speaker is limited to 3 minutes. A Citizens Input Form
may be filled out and filed with the City Secretary prior to the meeting.
Jennifer Bussey spoke about her concerns such as, the horrible shape of the streets,
drug activity and people have horses in her neighborhood. She stated that she
wanted the streets fixed in her neighborhood only. Ms. Bussey stated that she was a
taxpayer and that it was the city’s obligation to fix her street. The Mayor explained
that the cost to repave roads is astronomical and the city is in no shape to completely
repave her road or any other. She also stated that the city had no business having
horses inside the city limits, her neighbors horses smell and she is concerned for
for her health. She is also concerned about the suspicious activity (possibly drug)
in her neighborhood. Mayor Smith said that she would step up patrol in her area.
Ms. Bussey also asked that we clean up property beside hers. Mayor Smith informed
her that we were not responsible for cleaning private property inside the city. Ms.
Bussey then brought up that we had used the tax money for five officers in a city of
a little over 1,000 people and that money should have gone to paving streets instead
of law enforcement. Mayor Smith told her that she would look into all of her
8. Department Reports:
- Public Works Report: Larry Burns went over the report.
B. Police Department: Chief Graham reported 27 agency assists, 3 thefts,
29 motorist assists, 4 escorts, 14 extra patrol requests, 9 animal complaints, 12
disturbances, 8 suspicious persons, 1 reckless driver, 6 suspicious vehicles,
1 crash investigation, 10 investigations, 5 welfare checks, 1 criminal trespass,
1 assault, 1 possession of marijuana, 4 burglary of vehicle, 1 check fraud and 2 loud
music complaint. For the month of June there were 138 total calls for service and 3
C. Municipal Court Report: For the month of June 2017, there were 85 citations
issued, 93 violations, 0 to juveniles and 3 to minors. Total amount reported
$17,775.65, the city’s portion at 55% is $9,776.61.
D. City Secretary: 2017-18 Budget Workshops were held July 6th for Water/Sewer,
July 12th for Electric and July 13th for the General Dept. (Police and City Office).
At these meetings, the Mayor went over year to date numbers in comparison to the
budget numbers for each department. Department Heads then gave a forecast of
expenditures for the upcoming budget cycle.
The annual Back to School Event, sponsored by Timpson First Baptist Church
will be on August 10th from 4:30-7:00 pm at the Community Building in SoSo Park.
Kids (accompanied by an adult) will receive a backpack and school supplies. If you
would like to donate any supplies please contact Leslie at 254-2421 or Bro Dee at
On August 5th there will be a trash dumpster on RR Ave beside City Hall. It will
be available from 6am until it reaches capacity, so come early. There will also be a
recycle dumpster from August 5-11th located by the gazebo on the square.
9. Consent Agenda: Items included under the Consent Agenda require little or no
Deliberation by the Council. Approval of the Consent Agenda authorizes the
City Secretary to proceed with the conclusion of each item as reflected in the
Minutes of this meeting.
- Consider approval of the minutes of the regular meeting held on June 20th, 2017
- Consider approval of Financial Statement for the month of June, 2017
- Consider approval of Accounts Payable – Unpaid bills for June, 2017
- The Volunteer Fire Department is asking to purchase five (5) new handheld radios.
There are also two (2) radios that need new batteries and three (3) need new antennas.
The cost will be $1,287.85, attached is a quote from Faith Communications. Prices
Councilwoman Collins made a motion to approve consent agenda items A-D.
Councilwoman Ramsey seconded. All were in favor.
REGULAR AGENDA ITEMS (10 –17)
10. Discuss and possibly take action: Amend the 2016-17 Water Budget to reflect
the infrastructure improvements of $51,030. These were the repairs to the storm
sewer at Marcus and Pecan, culvert repairs on Holly St, and water line repairs on
Timpson and Pine Streets. These were secured with CD’s from Texas State Bank.
Councilwoman made a motion to amend the 2016-17 Water Budget to reflect the
infrastructure improvements of $51,030. Councilman Skinner seconded. All were
11. Discuss and possibly take action: Set a date to adopt the preliminary Budgets for
Water/Sewer, General and Electric Departments for 2017-2018. (Deadline for the
proposed budgets must be filed with the Municipal Clerk, Leslie Leathers at least 30
days PRIOR to adopting the City Tax Rate and 2017-18 Final Budget and 15 days
PRIOR to the Public Hearing on City Budget.)
Mayor Smith noted that we do not need a public hearing on the City Budget.
Councilman Johnson made a motion to adopt the preliminary budgets for General,
Electric and Water/Sewer Departments for 2017-18 at the August 15th City Council
Regular Meeting. Councilwoman Ramsey seconded. All were in favor.
12. Discuss and possibly take action: During the council meeting on July 30, 2015,
former Mayor Pro Tem Ronnie Wolfe asked that a cap be put on the insurance
for City Employees. The motion passed with a 3-2 vote, Wolfe, Baker and Grace
in favor and Ramsey and Allen opposed. This item is to remove the cap set forth
by the three previous City Council members.
Mayor Smith explained to the newest members of the Council why the cap had been
issued by members of the previous Council. She suggested that the cap be removed
strictly for budgeting purposes depending on the availability of finances.
Councilman Skinner made a motion to remove the cap set on insurance for city
employees. Councilman Johnson seconded. All were in favor.
13. Discuss and possibly take action: Review bids and select a contractor to perform
the Annual Fire Hydrant Audit. Texas Hydrant Services bid $4,615.00 and Hydra
Tec bid $5,575.50.
Mayor Smith went over the bids submitted for the Annual Fire Hydrant Audit.
Councilman Ramsey made a motion to go with the lowest bid of $4,615.00 from
Texas Hydrant Services for the annual fire hydrant audit. Councilman Johnson
seconded. All were in favor.
14. Discuss and possibly take action: Appoint a new Municipal Court Judge due to
the passing of James Bogue. There are two (2) applicants, Gerald Mackey and
Due to the passing of Municipal Court Judge James Bogue, Mayor Smith asked the
Council to appoint a new Judge. There were two people who submitted a letter of
interest, Gerald Mackey and Marilyn Corder. They both live in the county and will
have to attend yearly Judge’s training. Councilwoman Ramsey made a motion to
select Marilyn Corder as the new Municipal Court Judge. Councilman Skinner
seconded. Councilman Johnson was in favor and Councilwoman Collins abstained
from voting stating she was in favor of Mr. Mackey. Motion passed, 3-0-1.
15. Discuss and possibly take action: Sale by sealed bids for the donated 2008 Crown
Vic owned by the Police Department. Mileage is 116,000 and it is currently fully
operational. New owner will be expected to take possession within 15 days of
purchase. Sealed bids are to be dropped off at City Hall or mailed to PO Box 369.
The City reserves the right to reject any and all bids. Bids must be turned in or
postmarked by August 7, 2017. Council will either except or reject bids on Aug15th .
Certified funds or cash will be required at time of transfer of property/ownership.
Bids under $2,500 will not be considered.
Councilman Skinner made a motion to accept sealed bids for the sale of the 2008
Crown Vic owned by the Police Dept., no bids under $2,500 will be considered.
Councilwoman Collins seconded. All were in favor.
16. Discuss and possibly take action: Get an estimate to replace the transmission on
the aerator for the race track at the Waste Water Plant. Also, get an estimate to repair
the old transmission to use as a backup.
Mayor Smith explained the transmission issues with the aerator on the race track
located at the Waste Water Plant. Councilman Skinner made a motion to get an
estimate on the replacement costs. Councilwoman Collins seconded. All were in
17. Adjourn: 6:37pm