Timpson City Council Meeting - Minutes from July 18, 2017

Notice is hereby given that a Regular Meeting was held on the 18th day of July, 2017 at the City Hall, 456 Jacob Street, Mayor Debra Smith presiding.  Council Members Collins, Ramsey, Skinner and Johnson were all present.  Mayor Pro Tem Allen was absent.



  1.    Call to Order: Mayor Debra Smith @ 5:30pm


  1. Invocation: Larry Burns


  1. Pledge:  United States Pledge, Texas Pledge            


  1. Chamber of Commerce:  Chamber of Commerce


     5.           Council Items:  Reports by the members of the City Council on matters not on the

             agenda will be made at this time.  A total, not to exceed 10 minutes will be devoted

             to these reports. 


             Councilwoman Collins asked if there was someone to help with mowing.  Mayor

             Smith informed the Council that Billy Wayne Thomas was on the city insurance and

             that he would start next week mowing and spraying around city property.


  1. Presentations & Recognition:  None at this time


    7.           Citizens Input:  This time is provided for members of the public to address the

            Council on items that appear within the Consent and Action Items or a matter not

             listed on the agenda.  Each speaker is limited to 3 minutes.  A Citizens Input Form

                   may be filled out and filed with the City Secretary prior to the meeting.


                   Jennifer Bussey spoke about her concerns such as, the horrible shape of the streets,

                   drug activity and people have horses in her neighborhood.  She stated that she

                   wanted the streets fixed in her neighborhood only.  Ms. Bussey stated that she was a

                   taxpayer and that it was the city’s obligation to fix her street.  The Mayor explained

                   that the cost to repave roads is astronomical and the city is in no shape to completely

                   repave her road or any other.  She also stated that the city had no business having

                   horses inside the city limits, her neighbors horses smell and she is concerned for

                   for her health.  She is also concerned about the suspicious activity (possibly drug)

                   in her neighborhood.  Mayor Smith said that she would step up patrol in her area.

                   Ms. Bussey also asked that we clean up property beside hers.  Mayor Smith informed

                   her that we were not responsible for cleaning private property inside the city.  Ms.

                   Bussey then brought up that we had used the tax money for five officers in a city of

                   a little over 1,000 people and that money should have gone to paving streets instead

                   of law enforcement.  Mayor Smith told her that she would look into all of her



     8.          Department Reports:


  1. Public Works Report:  Larry Burns went over the report.


                  B.   Police Department:  Chief Graham reported 27 agency assists, 3 thefts,

                  29 motorist assists, 4 escorts, 14 extra patrol requests, 9 animal complaints, 12

                  disturbances, 8 suspicious persons, 1 reckless driver, 6 suspicious vehicles,

                  1 crash investigation, 10 investigations, 5 welfare checks, 1 criminal trespass,

                  1 assault, 1 possession of marijuana, 4 burglary of vehicle, 1 check fraud and 2 loud 

                  music complaint.  For the month of June there were 138 total calls for service and 3



                  C.   Municipal Court Report:   For the month of June 2017, there were 85 citations

                  issued,  93 violations, 0 to juveniles and 3 to minors.  Total amount reported

                  $17,775.65, the city’s portion at 55% is $9,776.61.


            D.  City Secretary:  2017-18 Budget Workshops were held July 6th for Water/Sewer,

            July 12th for Electric and July 13th for the General Dept. (Police and City Office).

            At these meetings, the Mayor went over year to date numbers in comparison to the

            budget numbers for each department.  Department Heads then gave a forecast of

            expenditures for the upcoming budget cycle.


            The annual Back to School Event, sponsored by Timpson First Baptist Church

            will be on August 10th from 4:30-7:00 pm at the Community Building in SoSo Park.

            Kids (accompanied by an adult) will receive a backpack and school supplies.  If you

            would like to donate any supplies please contact Leslie at 254-2421 or Bro Dee at



            On August 5th there will be a trash dumpster on RR Ave beside City Hall.  It will

            be available from 6am until it reaches capacity, so come early.  There will also be a                       

            recycle dumpster from August 5-11th located by the gazebo on the square.



       9.         Consent Agenda:  Items included under the Consent Agenda require little or no

       Deliberation by the Council.  Approval of the Consent Agenda authorizes the      

       City Secretary to proceed with the conclusion of each item as reflected in the  

       Minutes of this meeting.


    1.   Consider approval of the minutes of the regular meeting held on June 20th, 2017  
    2.   Consider approval of Financial Statement for the month of June, 2017
    3.   Consider approval of Accounts Payable – Unpaid bills for June, 2017
    4.   The Volunteer Fire Department is asking to purchase five (5) new handheld radios. 

  There are also two (2) radios that need new batteries and three (3) need new antennas.

  The cost will be $1,287.85, attached is a quote from Faith Communications.  Prices

  include programming.


  Councilwoman Collins made a motion to approve consent agenda items A-D.

  Councilwoman Ramsey seconded.  All were in favor.





   10.           Discuss and possibly take action:  Amend the 2016-17 Water Budget to reflect

                   the infrastructure improvements of $51,030.  These were the repairs to the storm

                   sewer at Marcus and Pecan, culvert repairs on Holly St, and water line repairs on

                   Timpson and Pine Streets.  These were secured with CD’s from Texas State Bank.


                   Councilwoman made a motion to amend the 2016-17 Water Budget to reflect the

                   infrastructure improvements of $51,030.  Councilman Skinner seconded.  All were

                   in favor.


   11.           Discuss and possibly take action:  Set a date to adopt the preliminary Budgets for                                                 

                   Water/Sewer, General and Electric Departments for 2017-2018. (Deadline for the

                   proposed budgets must be filed with the Municipal Clerk, Leslie Leathers at least 30

                   days PRIOR to adopting the City Tax Rate and 2017-18 Final Budget and 15 days

                   PRIOR to the Public Hearing on City Budget.)


                   Mayor Smith noted that we do not need a public hearing on the City Budget. 

                   Councilman Johnson made a motion to adopt the preliminary budgets for General,

                   Electric and Water/Sewer Departments for 2017-18 at the August 15th City Council

                   Regular Meeting.  Councilwoman Ramsey seconded.  All were in favor.


   12.           Discuss and possibly take action:  During the council meeting on July 30, 2015,

                   former Mayor Pro Tem Ronnie Wolfe asked that a cap be put on the insurance

                   for City Employees.  The motion passed with a 3-2 vote, Wolfe, Baker and Grace

                   in favor and Ramsey and Allen opposed.  This item is to remove the cap set forth

                   by the three previous City Council members.


                   Mayor Smith explained to the newest members of the Council why the cap had been

                   issued by members of the previous Council.  She suggested that the cap be removed

                   strictly for budgeting purposes depending on the availability of finances. 

                   Councilman Skinner made a motion to remove the cap set on insurance for city  

                   employees.  Councilman Johnson seconded.  All were in favor.


   13.           Discuss and possibly take action:  Review bids and select a contractor to perform

                   the Annual Fire Hydrant Audit.  Texas Hydrant Services bid $4,615.00 and Hydra

                   Tec bid $5,575.50.


                   Mayor Smith went over the bids submitted for the Annual Fire Hydrant Audit.

                   Councilman Ramsey made a motion to go with the lowest bid of $4,615.00 from

                   Texas Hydrant Services for the annual fire hydrant audit.  Councilman Johnson

                   seconded.  All were in favor.


   14.           Discuss and possibly take action: Appoint a new Municipal Court Judge due to

                   the passing of James Bogue.  There are two (2) applicants, Gerald Mackey and

                   Marilyn Corder.


                   Due to the passing of Municipal Court Judge James Bogue, Mayor Smith asked the

                   Council to appoint a new Judge.  There were two people who submitted a letter of

                   interest, Gerald Mackey and Marilyn Corder.  They both live in the county and will

                   have to attend yearly Judge’s training.  Councilwoman Ramsey made a motion to

                   select Marilyn Corder as the new Municipal Court Judge.  Councilman Skinner

                   seconded.  Councilman Johnson was in favor and Councilwoman Collins abstained

                   from voting stating she was in favor of Mr. Mackey.  Motion passed, 3-0-1.


   15.           Discuss and possibly take action:  Sale by sealed bids for the donated 2008 Crown

                   Vic owned by the Police Department.  Mileage is 116,000 and it is currently fully

                   operational.  New owner will be expected to take possession within 15 days of 

                   purchase.  Sealed bids are to be dropped off at City Hall or mailed to PO Box 369. 

                   The City reserves the right to reject any and all bids.  Bids must be turned in or 

                   postmarked by August 7, 2017. Council will either except or reject bids on Aug15th .

                   Certified funds or cash will be required at time of transfer of property/ownership.  

                   Bids under $2,500 will not be considered.


                   Councilman Skinner made a motion to accept sealed bids for the sale of the 2008

                   Crown Vic owned by the Police Dept., no bids under $2,500 will be considered.

                   Councilwoman Collins seconded.  All were in favor.


   16.           Discuss and possibly take action:  Get an estimate to replace the transmission on

                   the aerator for the race track at the Waste Water Plant.  Also, get an estimate to repair

                   the old transmission to use as a backup.


                   Mayor Smith explained the transmission issues with the aerator on the race track

                   located at the Waste Water Plant.  Councilman Skinner made a motion to get an

                   estimate on the replacement costs.  Councilwoman Collins seconded.  All were in



   17.          Adjourn:  6:37pm


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