Agenda for Timpson City Council Meeting 1/15/2019

Notice is hereby given that a meeting of the governing body of the above named City will be held on the 15th day of January, 2019 at 5:30 pm at the City Hall, 456 Jacob Street, Timpson, Texas, at which time the following subjects will be considered, to-wit: 


  1.    Call to Order:


  1. Invocation:


  1. Pledge: United States Pledge, Texas Pledge            


  1. Chamber of Commerce:  Nothing to Report




  1. Council Items:   Reports by the members of the City Council on matters not on the

             agenda will be made at this time.  A total, not to exceed 10 minutes will be devoted

             to these report.


  1. Presentations & Recognition: None at this time


  1. Citizens Input:  This time is provided for members of the public to address the City

             Council on items that appear within the Consent and Action Items or a matter not

             listed on the agenda.  Each speaker is limited to 3 minutes.  A Citizens Input Form

             may be filled out and filed with the City Secretary prior to the meeting.   


     8.          Department Reports:


                  A.    Public Works Report:  Larry Burns


                  B.    Police Department Report: Kent Graham


                  C.    Municipal Court Report:  For the month of November 2018, there were 20

                  citations issued,  28 violations, 0 to juveniles and 2 to minors.  Total amount

                  reported $9,357.04 the City’s portion a 55% estimate of $5136.47.  


                  For the month of December 2018, there were 37 citations issued, 51 violations,

                  1 to juveniles and 3 to minors.  Total amount reported $5319.63 the City’s portion

                  a 55% estimate of $2925.79. 


            D.   City Secretary:  Paula Mullins is reporting the Notice of Deadline to File

            Applications for Place on the Ballot for the May 4th, 2019 General Election was

            posted on December 21, 2018.  The first day for filing an application is January 16,

            2019 and the last day will be February 15, 2019.  The physical address for filing

            applications in person will be at City Hall, 456 Jacob St, Timpson, TX between the

            hours of 8 a.m. and 5 p.m.  The address to mail applications for a place on the ballot

            (if filing by mail) will be PO Box 369, Timpson, TX.  If there are any questions

            feel free to contact me at 936-254-2421. 

Timpson Volunteer Ambulance Service is a state approved provider and recognized for classroom instruction of the Emergency Medical Responder course that prepares candidates to take the NREMT cognitive exam which, upon successfully passing, allows the candidate to become licensed through the Texas Department of State Health Services.
To learn how to register or obtain more information, call Tracy Lee at (936) 554-0988.


 E.  Mayor Smith:  Mayor Smith will present 1st Quarter Financial (Oct 1, 2018 – Dec 31, 2018 at the February Regular Meeting.



    9.          Consent Agenda:  Items included under the Consent Agenda require little or no

       Deliberation by the Council.  Approval of the Consent Agenda authorizes the      

       City Secretary to proceed with the conclusion of each item as reflected in the  

       Minutes of this meeting.


    1.  Consider approval of the minutes of the regular meeting held on November 20, 2018   
    2.  Consider approval of the minutes of the special meeting held on December 18, 2018
    3.  Consider approval of Bills Paid for the month of December  2018 $132,736.37; less electric and garbage $114,391.41 (Reg payables  $18,344.96)
    4.  Consider approval of Accounts Payable – January 2019 list not available
    5.  Consider approving the Old Spanish Trail Ride to camp at SoSo Park on February

 16th, 2019 

    1.  Consider Approval of Financial Report for January 2019
    2.  Consider approval of Ashlyn Broadway working part time in the office to assist with 

 phones and filing until a City Secretary is hired. Rate of Pay  $8.50 per hour; hours   to be “as needed”. Position is TEMPORARY and  includes  NO BENEFITS


                                      REGULAR AGENDA ITEMS  (10 –17)


     10.        Discuss and possibly take action:  Discuss and Consider approval for the mayor

                 To draft resolutions to remove Leslie Leathers from all Credit Cards, Bank Accounts,

  TMRS  Retirement Account, Grant Accounts,  Bank Lock Box, Post Office, and any   

   online accounts.


     11.       Discuss and possibly take action:  Consider approval of bid to repair the roof at City

                 Hall; Bid Submitted by Mac Samford Roofing $ 4800.00 + $600, total $5400. ** if

                 Not approved a motion will be needed to go out for bids to repair the roof – it is

                 Leaking in the kitchen area.


     12.       Discuss and possibly take action:   Consider approval for Chandler Tree Service to

                 Cut down and remove debris, tree located on City ROW, on Austin Street.  Tree

                 is too large for Tommy Sparks to remove, limbs are falling and present danger to

                 property and people.  Quote #865145  $1480.00 ** if not approved a motion to go

                 out for bids to cut and remove is needed


     13.       Discuss and possibly take action:   Consider going out for bids for the required

                 Bank Depository Services; current contract with Austin Bank has expired


     14.       Discuss and possibly take action:   Consider bids submitted to Larry

                 Burns for the Annual Generator Preventative Maintenance Contract.  Mall Energy

                 $3590.00 and Power Plus $3951.31


     15.      Discuss and possibly take action:    Advertise and Accept bids for the “spring”

                trimming of the trees at Downtown Plaza.  Bids must be in by February 8th and will

                be considered  at the February 19th Council Meeting.                    


     16.      Discuss and possibly take action:  Consider hiring a City Secretary from existing

                applicants; set rate of pay a and start date.  ** If position is not filled a motion to

    extend period for and expand advertising for the position is needed.  Application  

   deadline to be Jan 31, 2019 at 5pm.


     17.      Adjourn



The Council reserves the right to retire into executive session concerning any of the items listed on this agenda whenever it is considered necessary and is legally justified under the Open Meetings Act.

This facility is wheelchair accessible and wheelchair parking is available.  Requests for accommodations or interpretive services must be made 48 hours prior to this meeting.  Please contact the City Secretary at 254-2421 for further information or needed assistance.


This agenda is posted as required under Government Code Section 551.041.  For more information or for a copy of the open meetings act, please contact the Attorney General of Texas at 1-800-252-8011 or the City Secretary at 936-254-2421.




City of Timpson



Debra Smith, Mayor







I certify that the above notice of meeting was posted on the bulletin boards at City Hall, 456 Jacob Street, Timpson, Texas and on the front door of the Timpson Police Department facing outside, on Tuesday, January 16, 2019 at 5:00 pm.




Paula Mullins, Interim City Secretary


I certify that the attached notice and agenda of items to be considered by the City Council was removed by me from the bulletin board in the City Hall and from the display case adjacent to the front door of the City Hall on the _______day of, _______________2019.





Paula Mullins, Interim City Secretary