Mount Enterprise - City Council Meeting Minutes from January 2019

Minutes

 

  1. Call to order Mayor Graves called the meeting to order 5:00 p.m.

 

  1. Roll call, Invocation, Pledge to the U.S. Flag, Pledge to the Texas Flag

(Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible)

 

  1. Visitors / Citizens Presentation PUBLIC COMMENTS by CITIZENS: Notice to Speakers: Those wishing to speak during the Public Comments portion of the meeting must sign a Request to Speak form stating their: a.) name, b.) address and c.) the subject matter of their comments before the meeting

begins. Speakers must observe a three-minute time limit at all times during the meeting unless granted specific permission from the presiding officer (usually the Mayor) to extend their comments. The presiding officer will set reasonable limits on the number, frequency, and length of presentations.

Your City Council is prohibited by law from any deliberation or decisions regarding items presented in public comments if they are not otherwise on the Agenda. Public comments regarding items not on the Agenda cannot be discussed or acted upon by the City Council at that meeting. The response of the Council will be limited (per Texas Govt. Code Section 551.042) to (1) a statement of specific factual information given in response to the inquiry; (2) recitation of an existing policy; or (3) request for staff to place the item on the agenda for a subsequent meeting. (Present were, Staff – Office Assistant Khristy Webb, City Administrator Rosena J. Becker-Ross), Constable – Mr. Kenneth Miley & Mrs. Miley(City Attorney Brett Brewer), ((Judge Rand Cates), Citizens Marshall Moorehead, Dan Moore, Howard Russell, Barbara Russell, Judy Reese, Brenda Chastain arrived late after Visitors/Citizens Presentation),

 

  1. Consent Agenda (Items on the Consent Agenda require little or no deliberation by the City Council. Approval of the Consent Agenda authorizes the City Administrator, or her designee, to implement each item in accordance with Council recommendations.)

 

    1. Consider Approval of Minutes for the Regular Meetings of December 17, 2018

 

    1. Consider Approval of Monthly Reports (November/December) for Wastewater which include Reconciliation, Balance Sheet, General Ledger, Profit & Loss Budget, Accounts Payable, Accounts Receivables, Statement of Financial Income and Expenses (CM Place 4)
    2. Consider Approval of Monthly Reports (November/December) for Debt Service Fund which include Reconciliation, Balance Sheet, General Ledger, Profit & Loss Budget, Accounts Payable, Accounts Receivables, Statement of Financial Income and Expenses (CM Place 3)
    3. Consider Approval of Monthly Reports (November/December) for Employee’s which include Payroll Summary and Travel Reports (CM Place 5)
    4. Consider Approval of Monthly Reports (November/December) for General Fund which include Reconciliation, Balance Sheet, General Ledger, Profit & Loss Budget, Accounts Payable, Accounts Receivables, Statement of Financial Income and Expenses (CM Place 1)
    5. Consider Approval of Monthly Reports (November/December) for Court which include Periodic Fee, Statistic by Officer, Citations with Balances, G/L Posting, Offenses for Year, Offenses for Month/Year Comparison, Cases Filed, Cases Filed/Closed by Agency, Racial Profiling, Collection Agency, Safety Seat Belt, Omnibase, Monthly Revenue, Status and Monthly Conviction (CM Place 2)

Upon a motion made by Councilmember Cox and seconded by Councilmember Reese, the Council voted five (5) “ayes” and zero (0) “nays” to approve the consent agenda. Councilmember Reese asked if any funds were being transferred out of the WW. The motion carried.

 

 

  1. Discuss and Consider Action on the Following:

 

    1. Revise Employee Handbook (JHR)

 

Upon a Motion made by Councilmember Reese and seconded by Councilmember Swann, the Council voted four (4) “ayes” and one (1) “nays” to make the changes put into place last month and to update the employee handbook stating that vacation hours will no longer be carried over. The motion carried

    1. Discuss Telephone System (JHR)

 

Upon a motion made by Councilmember Jones and seconded by Councilmember Fryman, the Council voted five (5) “ayes” and zero (0) “nays” to gather more information on the cost and present back to the Council next month. The motion carried.

    1. Discuss City Judge Position (JHR)

 

Moved into Executive Session, Back in Regular Session No Motion was made

 

    1. Discuss Office 365 use and Costs (JHR)

 

Upon a motion made by Councilmember Reese and seconded by Councilmember Fryman, the Council voted five (5) “ayes” and zero (0) “nays” to table. The motion carried.

    1. Personnel duties/job description updates (BSJ)

 

Upon a motion made by Councilmember Jones and seconded by Councilmember Reese, the Council voted five (5) “ayes” and zero (0) “nays” to table until next month and present to the Council what is already being worked on. The motion carried.

    1. Employee benefits discussion (BSJ)

 

Upon a motion made by Councilmember Jones and seconded by Councilmember Fryman, the Council voted five (5) “ayes” and zero (0) “nays” to remove Item from the Agenda. The motion carried.

    1. Sales tax increase update (BSJ)

 

Upon a motion made by Councilmember Jones and seconded by Councilmember Fryman, the Council voted five (5) “ayes” and zero (0) “nays” to remove Item from the Agenda. The motion carried.

    1. City hours of operation and city employee hours (BSJ)

 

 

Upon a motion made by Councilmember Jones and seconded by Councilmember Reese, the Council voted five (5) “ayes” and zero (0) “nays” to update the City hours of operation with the decisions made at the last meeting. The motion carried.

    1. Discuss update on open records requests (JHR)

 

Upon a motion made by Councilmember Reese and seconded by Councilmember Jones, the Council voted five (5) “ayes” and zero (0) “nays” to remove Item from the Agenda. The motion carried.

    1. Discuss Vacation for employees (JHR)

 

Upon a motion made by Councilmember Cox and seconded by Councilmember Reese, the Council voted five (5) “ayes” and zero (0) “nays” to remove Item from the Agenda. The motion carried.

 

  1. Announcements or Comments by City Councilmembers

 

  1. Announcements or Comments by City Staff

 

City Administrator notified Council letter and legal size paper would be purchased

 

  1. Executive Notice (A closed executive session may be held if the discussion of any of the above agenda items concerns one of the following:

 

  1. seeking the advice of its attorney about pending or contemplated litigation, settlement offers, or any matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act. [Tex. Govt. Code

§551.071)

  1. deliberating the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the city in negotiations with a third person. [Tex. Govt. Code §551.072)
  2. deliberating a negotiated contract for a prospective gift or donation to the city if deliberation in an open meeting would have a detrimental effect on the position of the city in negotiations with a third person. [Tex. Govt. Code §551.073)
  3. deliberating the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee unless the officer or employee who is the subject of the deliberation or hearing requests a public hearing. [Tex. Govt. Code

§551.074)

  1. deliberating the deployment, or specific occasions for implementation, of security personnel or devices. [Tex. Govt. Code §551.076)

 

    1. Discuss Recent Civil Suit with City Attorney (JHR)

 

Moved into Executive Session, Back in Regular Session No Motion was made

 

  1. Reconvene (into regular session and consider action, if any, on item(s) discussed in executive session).

 

Upon a motion made by Councilmember Jones and seconded by Councilmember Fryman, the Council voted five (5) “ayes” and zero (0) “nays” to go back into Regular Session at 17:28. The motion carried.

 

  1. The Council may vote and/or act upon each of the items set out in this Agenda.

 

  1. Adjournment – Upon a motion by Councilmember Fryman and second by Councilmember Cox, the meeting was adjourned at 17:45 p.m.