CORRECTION: "Ross recognized for 10 years of loyal service to City"

This article has been revised to correct the following error:

For some actions on Agenda Items, Councilman Chapman was shown as the Actor/Voter.  Councilman Chapman was not in attendance during this Regular Meeting.  By error, "Chapman" was shown when the correct name is "Fryman".  I apologize for the mistake and appreciate that it was brought to my attention so that the record could be set straight.  - Chad Pate, Publisher. 

The Regular Council Meeting for the City of Mount Enterprise was held on Tuesday, September 8, 2015, at 5:00 p.m. at City Hall. 

 

I.  Announcements

a.  Call to Order

b.  Invocation (Mayor Graves)

c.  Roll Call and Certification of a Quorum

 

II. Visitors/Citizens Presentation

     The City of Mt. Enterprise welcomes public comment early in the agenda of regular meetings.  Those wishing to speak during the Visitors/Citizens Presentation portion of the meeting must sign in before the meeting begins.  Speakers must observe a three-minute time limit at all times during the meeting, unless granted specific permission from the council to extend their comments.  The Mayor and Council reserve the right to limit, table, or deny individual comment, if such comment is determined to potentially hinder the Council's ability to conduct city business during the council meeting.  The Council cannot respond to matters not listed on the agenda until a future meeting.

 

Mayor Graves took the opportnity to read the following letter to Rosena Ross congratulating Ross on her 10th year with the City:

 

            Congratulations to Miss Rosena Ross for ten years of service to the City of Mount Enterprise.  You have been a great City Secretary, along with some of the other hats you wear such as Court Admnistrator, Juvenile Case Manager, City Admnistrator, Public Funds Investment  Officer, Human Resources Coordinator, Records Retention Coordinator, Elections Coordinator, and Systems Administrator.  You are a hard worker, and always strive for perfection in whatever you are doing at the time, and go by the rules.  You have always been a postive person and strong believer in people and in God.  Thanks again and we hope you will stay around another 10 years.  You have my support 100%.

-       Mayor Graves

 

a.   Visitors/Citizens Comments

 

III. Council Comments

Mayor Graves made the following comment:

 

            Going forward, I as Mayor, we as Council, City Secretary, and all the employees of the City of Mount Enterprise must hold ourselves to a high standard at all times by respecting each other.  Harrassment of anyone will not be tolerated.  We have to woek as a team to accomplish our goals.  We can agree to disagree.  Thanks to everyone on our team.  You all are hard workers and have our citizen’s best interest at heart.

            - Mayor Graves

 

IV.Consent Agenda

     All of the following items on the Consent Agenda are considered to be routine and self-explanatory by the Council and will be enacted with one motion. No separate discussion or action is necessary unless requested by the Mayor or a Councilmember, in which event those items will be pulled for separate consideration.

 

a. No Consent Agenda ready to approve at this time

 

 

V.  Regular Agenda

 

a.   Discussion and Consideration of Accusations / Harassment made by Councilmembers (RJBR)

RESULT: Rosena Ross took the floor and expressed her feelings about recent accusations made by specfic counsel members during the last meeting.  Ross questioned each councilmember one-by-one as to whether they had any issues with Ross’s performance.  No councilmember stated any problems with Ross.  Instead, Ross received several compliments from council.  Ross’s plea to cancel is to bring back the “family-type of atmosphere” that the City usually operates.  Ross, a ten-year employee, admitted to making mistakes but made it clear to council that accusations of Ross’s integrity are offensive and unwarranted.  Ross asked for an apology. Mayor Graves stated to include in the record that no apology was offered to Ross.  There was no action to be taken on this agenda item. 

 

b.   Discussion and Approval of Certification of Unopposed Candidates Ordinance #2015-0908-1 (HLG)

Mayor Graves is unopposed, Councilman Fryman is unopposed, Councilman Jones term is ending with Judy Cox coming in as new councilmember.

RESULT:

Jones – motion

Baird – second

Motion carried (4 to 0)

 

c.    Discussion and Approval of Order of Cancellation of November Election (HLG)

RESULT:

Fryman – motion

Reese  - second

motion carried (4 to 0)

 

d.   Discussion and Approval of Ordinance #2015-0908-2 establishing time and place of Regular City Council Meetings (HLG)

RESULT: In October 2015 the City of Mount Enterprise will begin holding Regular Meetings on Tuesdays instead of Wednesdays at 5:00 p.m.

Motion – Fryman

Second – Reese

Motion carried (4 to 0)

 

 

e.    Discussion and Consideration of hot water heater replacement (RLC)

RESULT: Council voted to remove this item from the agenda until Councilman Chapman can return for the next meeting to address this item and Item F.

Motion – Jones

Second – Fryman

Motion carried to remove item. (4 to 0)

 

f.     Discussion and Consideration of updating kitchen area (GLH)

 RESULT: Removed with Item E.

 

g.   Discussion and Approval of purchasing (4) filing cabinets for Council Hall (GLH)

RESULT:  The City needs to temporarily house files from a storage building until they can be shred.  City employees also stated that the cabinets will provide more countertop space and serving area.

Motion – Reese

Second – Fryman

motion carried (4 to 0)

 

h.    Discussion and Approval of City Marshal Attending State Mandated Training (HLG)

RESULT:

Motion –  Jones

Second -  Fryman

motion carried (4 to 0)

 

i.      Discussion and Approval of City Marshal Advance Travel Request (HLG)

RESULT:

Motion – Reese

Second – Fryman

motion carried (4 to 0)

 

j. Discussion and Approval of Mayor Attending TML Training  (HLG)

RESULT:

Motion – Reese

Second – Jones

motion carried (4 to 0)

 

 

k. Discussion and Approval of Mayor Advance Travel Request (HLG)

RESULT:

Motion – Fryman

Second – Reese

motion carried (4 to 0)

 

 

l.      Discussion and Approval of Councilmember Baird Attending TML Training (HLG)

RESULT:

Motion – Reese

Second – Fryman

motion carried (3 to 0)

 

 

m.  Discussion and Approval of Councilmember Baird Travel Request (HLG)

RESULT:

Motion – Jones

Second – Reese

motion carried (3 to 0)

 

 

n. Discussion and Approval of Office Assistant (Linda Faulkner) Attending TML Training (HLG)

RESULT: Councilman Reese suggested to wait for classes more geared for position.  Councilman Jones agreed that the agenda did not appear to have classes over the two days that would be of benefit.  Jones is not against more training, but would like to see it more geared to the position.  Fryman voiced his approval for the training experience, saying, “it’s one of those things where you get out of it what you put into it”… “this is valuable training that will benefit the City in the long run”.

Motion – Fryman

Second – Baird

Mayor Graves broke the tie and the motion carried.  2 no, 3 yes

 

 

o. Discussion and Approval of Office Assistant Advance Travel Request (HLG)

RESULT:

Motion – Fryman

Second – Baird

motion carried (4 to 0)

 

 

p.   Discussion and Approval of Court Administrator Attending Texas Court Clerks Association Annual Conference required to keep Level II Court Clerk Certification and to test for Level III Court Clerk Certification (HLG) (October 12 – 15, 2015)

There are currently only 62 Level 3 clerks in the State of Texas according to Councilman

Reese.  Reese proposed several questions to Ross about Ross being caught up on work and that Ross will not fall behind.  Reese also wanted Ross to explain why Mount Enterprise would need a Level 3 Clerk if there are only 62 Level 3 Clerks in the entire State.  Judge Rand Cates addressed Council to the many benefits of Level 3 training as well as the reputation with TML that this accomplishment for Ross and the City would help to establish.  Cates offered the benefits, not just to the City but to the County, saying that the Clerks in Henderson, "...three people doing the same job that she (Ross) does...", often seek support from Ross.  Judge Cates weighed in with his support of Ross's CE.  The training will take Ross about 2 years to complete.  After much deliberation, Council voted in favor of Ross completing Level 3 Clerk training.

RESULT:

Motion – Fryman (CORRECTED FROM "Chapman")

Second – Baird

motion carried

yes – Chapman, Baird

no – Reese, Jones

Mayor Graves broke the tie (3 yes, 2 no)

 

 

q.   Discussion and Approval of City Administrator Attending Texas Municipal Clerks Association Graduate Institute required to keep TRMC Certification (Texas Registered Municipal Clerk No. 701) (HLG)  

RESULT:

Motion – Jones

Second –  Baird

motion carried (3 to 1)

 

r. Discussion and Approval of City / Court Administrator Advance Travel Request (HLG)

RESULT:

Motion – Jones

Second – Fryman (CORRECTED FROM "Chapman")

motion carried

(4 to 0)

 

s. Discussion and Approval of Office Assistant Attending Texas Court Clerks Association Annual Conference required to keep Level I Court Clerk Certification and to test for Level II Court Clerk Certification (HLG)

RESULT:

Motion –  Reese

Second – Baird

motion carried (4 to 0)

 

 

t. Discussion and Approval of Office Assistant Advance Travel Request (HLG)

RESULT:

Motion – Reese

Second – Baird

motion carried (4 to 0)

 

 

u. Discussion and Approval of Assistant Deputy Clerk Attending Texas Court Clerks Association Annual Conference and to test for Level I Court Clerk Certification (HLG)

RESULT:

Motion - Reese

Second – Fryman (CORRECT FROM "Chapman")

motion carried (4 to 0)

 

 

v. Discussion and Approval of Assistant Deputy Clerk Advance Travel Request (HLG)

RESULT:

Motion – Jones

Second – Reese

motion carried (4 to 0)

 

w. Discussion and Approval of City / Court Administrator Working Hours Monday thru Thursday 7:00 a.m. to 5:30 p.m. with a 30 minute lunch break until end of the year.  (HLG)

RESULT:

Motion – Jones

Second – Fryman

motion carried (4 to 0)

 

 

x. Discussion and Approval of Office Assistant Working Hours Monday thru Thursday 8:00 a.m. to 2:00 p.m. until end of the year. (HLG)

RESULT:

Motion – Fryman (CORRECTED FROM "Chapman")

Second – Baird

motion carried (4 to 0)

 

 

y. Discussion and Approval of Assistant Deputy Clerk (Gaylan Hearn) working Hours Monday thru Thursday 11:00 a.m. to 5:30 p.m. with a 30 minute lunch break until end of year. (HLG)

RESULT:

Motion – Fryman (CORRECTED FROM "Chapman")

Second – Jones

motion carried (4 to 0)

 

z. Discussion and Approval of seeking advice from The Norman Law Firm regarding Employee Handbook changes made at the last Council meeting (HLG)

RESULT: Item was removed from Agenda until the City can research the information being requested by The Normal Law Firm in order for a proposal to be created for the City.

Motion – Jones

Second – Fryman (CORRECTED FROM "Chapman")

motion carried (4 to 0)

 

 

aa. Discussion and Approval of purchasing shirts to wear at the TML Conference representing our City (HLG)

RESULT:

Motion – Jones

Second – Fryman CORRECTED FROM "Chapman")

motion carried (3 to 0)

 

bb. Discussion and Approval of purchasing shirts to wear at the Texas Court Clerks Annual Conference representing our Court (HLG)

RESULT:

Motion – Baird

Second – Fryman (CORRECTED FROM "Chapman')

motion carried (4 to 0)

 

 

cc. Discussion and Approval of purchasing Chapter Table Giveaway’s (HLG)

RESULT: Motion was made NOT to purchase donations until more price comparisons can be presented to Council.

Motion – Jones

Second – Reese

motion carried NOT to purchase donations (4 to 0)

 

 

dd. Discussion and Approval of purchasing compact refrigerator (HLG)

RESULT:

Motion – Fryman (CORRECTED FROM "Chapman")

Second – Baird

motion carried (3 to 1)

 

ee. Pay $176 additional cost to Double D Sales for installation of second door upon delivery of storage building.

RESULT:

Motion – Reese

Second-  Fryman (CORRECTED FROM "Chapman")

motion carried (4 to 0)

 

VI. Discussion Items

 

VII. Adjourn

6:29 p.m.