THE CITY COUNCIL OF THE CITY OF MOUNT ENTERPRISE, TEXAS Minutes TUESDAY, FEBRUARY 26th, 2019 AT 5:00 P.M.

THE CITY COUNCIL OF THE

CITY OF MOUNT ENTERPRISE, TEXAS

Minutes

TUESDAY, FEBRUARY 26th, 2019 AT 5:00 P.M.

MOUNT ENTERPRISE CITY HALL,

103 W. GREGG STREET, MOUNT ENTERPRISE, TX 75681 MAYOR HARVEY GRAVES WILL PRESIDE

 

 
 

 

 

 

 

 

 

 

 

 

 

 

 

Minutes

 

  1. Call to order Mayor Graves called the meeting to order 5:01 p.m.

 

  1. Roll call, Invocation, Pledge to the U.S. Flag, Pledge to the Texas Flag

(Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible)

 

  1. Visitors / Citizens Presentation PUBLIC COMMENTS by CITIZENS: Notice to Speakers: Those wishing to speak during the Public Comments portion of the meeting must sign a Request to Speak form stating their: a.) name, b.) address and c.) the subject matter of their comments before the meeting

begins. Speakers must observe a three-minute time limit at all times during the meeting unless granted specific permission from the presiding officer (usually the Mayor) to extend their comments. The presiding officer will set reasonable limits on the number, frequency, and length of presentations.

Your City Council is prohibited by law from any deliberation or decisions regarding items presented in public comments if they are not otherwise on the Agenda. Public comments regarding items not on the Agenda cannot be discussed or acted upon by the City Council at that meeting. The response of the Council will be limited (per Texas Govt. Code Section 551.042) to (1) a statement of specific factual information given in response to the inquiry; (2) recitation of an existing policy; or (3) request for staff to place the item on the agenda for a subsequent meeting. (Present were, Staff – Office Assistant Khristy Webb, City Administrator Rosena J. Becker-Ross), Constable – Mr. Kenneth Miley (City Attorney Steve Guy), Citizens Barbara Russell, Howard Russell, submitted forms late Lisa Garcia, Longview News Journal Jimmy Isaac, David Garcia signed in but refused to fill out the Public Meeting Appearance Card)

 

  1. Consent Agenda (Items on the Consent Agenda require little or no deliberation by the City Council. Approval of the Consent Agenda authorizes the City Administrator, or her designee, to implement each item in accordance with Council recommendations.)

 

    1. Consider Approval of Minutes for the Regular Meetings of January 29th, 2019

 

    1. Consider Approval of Monthly Reports (January) for Wastewater which include Reconciliation, Balance Sheet, General Ledger, Profit & Loss Budget, Accounts Payable, Accounts Receivables, Statement of Financial Income and Expenses (CM Place 4 should be CM Place 2)
    2. Consider Approval of Monthly Reports (January) for Debt Service Fund which include Reconciliation, Balance Sheet, General Ledger, Profit & Loss Budget, Accounts Payable, Accounts Receivables, Statement of Financial Income and Expenses (CM Place 3 should be CM Place 4)
    3. Consider Approval of Monthly Reports (January) for Employee’s which include Payroll Summary and Travel Reports (CM Place 5 should be CM Place 3) (Mr. Reese stated that he would like to make a motion that no cleaning pay be added to employee’s pay and employee’s are responsible for their own area 2nd  Motion by Councilmember Jones, Discussion was made to open up for bids or leave as is but was voted to remain with original motion, Vote was Ayes – 3, (Swann, Reese, Jones) Nays – 2 (Fryman, Cox), Councilmember Reese amended the motion effective as of today,
    4. Consider Approval of Monthly Reports (January) for General Fund which include Reconciliation, Balance Sheet, General Ledger, Profit & Loss Budget, Accounts Payable, Accounts Receivables, Statement of Financial Income and Expenses (CM Place 1 should be CM Place5)
    5. Consider Approval of Monthly Reports (January) for Court which include Periodic Fee, Statistic by Officer, Citations with Balances, G/L Posting, Offenses for Year,

 

February 26th, Meeting Minutes Harvey Graves – Mayor,

Freddy Swann, Judy Cox, Jim Reese, Johnny Fryman & Brandon Jones – Councilmember’s

 

 

 

 

 

 

 

 

 

 

Offenses for Month/Year Comparison, Cases Filed, Cases Filed/Closed by Agency, Racial Profiling, Collection Agency, Safety Seat Belt, Omnibase, Monthly Revenue, Status and Monthly Conviction (CM Place 2 should be CM Place 1)

Upon a motion made by Councilmember Jones and seconded by Councilmember Reese, the Council voted five (5) “ayes” and zero (0) “nays” to approve the consent agenda. The motion carried.

 

  1. Discuss and Consider Action on the Following:

 

    1. Advertisement for City Marshal position (BSJ)

 

Upon a Motion made by Councilmember Jones and seconded by Councilmember Fryman, the Council voted five (5) “ayes” and zero (0) “nays” to run the advertisement in the Longview, Tyler, Henderson and Nacogdoches newspaper for three more weeks. Discussion and then motion was made to exclude the advertisement running in the Longview newspaper due to cost being higher and just place the advertisement in the Tyler, Henderson and Nacogdoches newspaper. The motion carried

    1. City Council to be updated of vacation request by employees at least 45 days in advance as per city handbook (BSJ)

Upon a motion made by Councilmember Jones and seconded by Councilmember Fryman, the Council voted five (5) “ayes” and zero (0) “nays” to remove item from Agenda. The motion carried.

    1. All timesheets to be updated with worked time/paid time off/paid time off balance each month as part of the consent agenda (BSJ)

Upon a motion made by Councilmember Jones and seconded by Councilmember Reese, the Council voted five (5) “ayes” and zero (0) “nays” to include this as part of the Consent Agenda. The motion carried.

    1. Request a copy of city credit card/cards be included as part of the monthly consent agenda (BSJ)

Upon a motion made by Councilmember Jones and seconded by Councilmember Reese, the Council voted five (5) “ayes” and zero (0) “nays” to include itemized detailed statements and receipts to be part of the Consent Agenda each month. The motion carried.

    1. Update and review Employee Handbook (JHR)

 

Upon a motion made by Councilmember Jones and seconded by Councilmember Reese, the Council voted five (5) “ayes” and zero (0) “nays” to update the handbook

 

Certification

 

“I, the undersigned authority do hereby certify that the above Notice of Meeting was removed from the City Hall bulletin board, 103 W. Gregg Street, City of Mount Enterprise, Texas, a place convenient and readily accessible to the general public at all times, on the                 day of                  , 2019 at   a.m. / p.m., after having been posted on the 19th, day of February, 2019, for at least 72 continuous hours preceding the scheduled time of the posted meeting.

 

City Administrator, City of Mount Enterprise, Texas

 

with changes made as of today and put back on the Agenda next month to review the changes implemented. The motion carried.

    1. Job description/daily duties for all employees (JHR)

 

Upon a motion made by Councilmember Reese and seconded by Councilmember Fryman, the Council voted four (4) “ayes” and one (1) “nays” to add Job Description/daily duties that was presented by Councilmember Reese to the employee handbook and add daily job duties that City Administrator is working on to the employee handbook. The motion carried. Councilmember Jones asked to be excused due to an emergency.

    1. Report on phone/IT system (JHR)

 

Upon a motion made by Councilmember Reese and seconded by Councilmember Fryman, the Council voted five (5) “ayes” and zero (0) “nays” to report back on the cost to update the phone/IT system. The motion carried.

    1. Access to all of the consent agenda before each meeting and a printed copy at the meeting (JHR)

Upon a motion made by Councilmember Reese and then changed to Councilmember Fryman after discussion and seconded by Councilmember Reese, the Council voted four (4) “ayes” and one (1) “nays” to print out and email all items upon request to Councilmember’s the Consent Agenda requested. Discussion Councilmember Reese asked for a copy of all consent agenda to be printed and ready for the council to look at each meeting along with emailing him all the consent agenda. Councilmember Fryman stated that if requested two copies of the consent agenda printed for the night of the meeting and if others wanted one, they would need to request it. Councilmember Reese said he already knew he wanted all the consent agenda emailed to him and a copy at the meetings. The motion carried.

    1. Discuss City Judge term/renewal of office (JHR)

 

Upon a motion made by Councilmember Reese and seconded by Councilmember Swann, the Council voted four (4) “ayes” and zero (0) “nays” to not renew it every year and renew it at the end of the two year contract. The motion carried.

 

  1. Announcements or Comments by City Councilmembers

 

Councilmember Reese stated he would like to express his appreciation to all Councilmember’s for leading the City in the right direction and for all their hard work.

 

  1. Announcements or Comments by City Staff

 

  1. Executive Notice (A closed executive session may be held if the discussion of any of the above agenda items concerns one of the following:

 

  1. seeking the advice of its attorney about pending or contemplated litigation, settlement offers, or any matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act. [Tex. Govt. Code

§551.071)

  1. deliberating the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the city in negotiations with a third person. [Tex. Govt. Code §551.072)

 

 

Certification

 

 

 

 

City Administrator, City of Mount Enterprise, Texas

“I, the undersigned authority do hereby certify that the above Notice of Meeting was removed from the City Hall bulletin board, 103 W. Gregg Street, City of Mount Enterprise, Texas, a place convenient and readily accessible to the general public at all times, on the 26th day of February, 2019 at 19:20 a.m. / p.m., after having been posted on the 19th, day of February, 2019, for at least 72 continuous hours preceding the scheduled time of the posted meeting.

 

 

February 26th, Meeting Minutes Harvey Graves – Mayor,

Freddy Swann, Judy Cox, Jim Reese, Johnny Fryman & Brandon Jones – Councilmember’s